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Posts from the ‘Autonomy and accountability’ Category

What is the job of the president in a self-organized company?

Picture by wolfpixSince being appointed president of Pyxis Technologies a few weeks ago, I have been wondering what it means to be “the president” of an organization with a non-traditional governance model. Wanting to be successful in my new role, it is important for me to figure out what is expected of me – hence the questions about the meaning and purpose of my job - and as if the universe wanted to ensure I would answer these questions, Raphaël prompted me to describe what the new role meant for me, during a recent visit to our Paris office.
Since our organization heavily relies on autonomy and self-organization, the new role made me feel like a manager within an Agile organization. So here’s what I came up with (so far):
  • Leading the growth of the organization: working with team members and the leaders of the various communities in establishing their vision and their objectives and supporting them in achieving the targeted growth by providing an external perspective and/or some experience and skills.
  • Raising the performance bar: most people agree with setting goals and my role is to ensure that people set challenging goals for themselves and their community. Achieving a simple goal might be easy but it doesn’t make people grow, it doesn’t take them outside their comfort zone. My role is to get people to step outside their comfort zone.
  • Providing the means for people and communities to grow: wanting people to step outside their comfort zone without providing support for them to succeed would not only be unfair and unreasonable, it simply makes no sense.
  • Ensuring people operate with integrity and holding them accountable: integrity is a simple concept for me, it means to “say what you do and do what you say”. Consequently, I am taking responsibility (until the community members do so themselves) to hold people accountable for their commitments in order to make sure they operate with integrity. Imagine how powerful an organization can be if people operate with high integrity!
  • Making sure each group has defined clear protocols and plays by their rules: I personally don’t feel the need to control what people and communities are doing but I need to make sure each group has defined clear rules so the team members understand what is allowed and what isn’t. There is nothing worst than erratic rules and behaviors for people to be un-successful at what they do.
  • Committing to making people successful: it is much easier to get rid of people when they don’t meet certain expectations than it is to work with them at closing the gap. I am not saying that nobody will ever be asked to leave the organization (there are legal reasons why we might want to do so) but in the case of lower-than-expected performance level, I am committing to truly work with people so they can succeed.
  • Coaching people: it is the team members and the community leaders who are part of the day-to-day action. As a coach, my role is to maintain enough distance to properly observe the team’s performance in order to ask powerful questions that will enable the team to find alternate ways to reach their objectives faster and more efficiently.
  • Adapting my leadership style: people and communities are at different level of maturity and based on the maturity of the group, I will adapt my leadership style to provide the best level of support for their performance.

As I was defining for myself what role I should be playing, I started reading over the week-end Great Business Teams: Cracking the Code for Standout Performance.

Leaders exercise a kind of gravitational pull on their team. Their behavior sets the performance “should be” for others - Great Business Teams: Cracking the Code for Standout Performance.

The books describes the following behaviors which are important for me:

I am pretty sure I will be adding to this list as weeks go by but it seems to be a good start. Needless to say, I am not kidding myself thinking that I will have a perfect score on all these fronts but making my job description public and asking my colleagues to hold me accountable is a challenge I am ready for.

Would you add anything to this list?

I don’t believe in self-organized teams…

Image by Martin LaBar (going on hiatus)

Imagine my surprise when a candidate for an agile organizational coach role within our organization shared with me his perspective on this topic.

“Can you share with me your reasoning?”, I asked him intrigued.

The candidate went on to explain that people need direction and that people cannot self-organized without clear objectives and direction.

Indeed, I thought to myself. Who said people and teams shouldn’t be given clear objectives. On the contrary, in my opinion, clear goals are necessary for teams to organize otherwise you end up with a bunch of people who will try to find a reason, a purpose why they are all together – and their self-created goal may very well be different from what you had in mind in the first place.

Where I have a problem is that people associate self-organized teams with “abandoned teams” meaning you simply let the team figure it out – whatever “it” is.

In order to reach the level of autonomy they need to demonstrate extra-ordinary performance, teams need to reach the right level of maturity. Consequently, the manager’s leadership style is critical to achieve that objective. Within Pyxis, we often rely on the combination of the situational leadership and the group development stages to determine the proper level of involvement from the manager.

(Tuckman’s stages of group development, Situational leadership theory)

One of the way to achieve the right level of maturity is for agile managers to determine WHAT must be accomplished and let the team determine HOW it will be done – I already shared my opinion on this topic. Granted, things are more complex that I make them sound in this post but self-organization is indeed possible when the right environment is created for the team – including clear objectives – and it is then given the latitude to operate and determine how best to achieve the given goal.

If only managers would be willing to let go some of their (need to) control and trust the teams, a higher level of performance can be attained.

As you may have guessed, the candidate wasn’t called back for a second interview…

Between a rock and a hard place – The managers in an agile transition

Image by NCM3I bumped into Steven last week. Steven is director of application development in a large organization and like most manager in his early forty’s, he looked tired and although he is usually a happy individual, his smile wasn’t radiant this time.

In agreement with his teams, Steven initiated an Agile transition a few months ago. I was part of the team who presented to Steven the benefits of a transition and the impact on the team members and their managers. I saw Steven again in a group training I was giving a few weeks after the beginning of the transition to managers and executives. That time again, Steven was very excited and motivated about what he was hearing, except that during the training I could see the light bulbs over his head and in the questions Steven was asking – how is this going to impact my role as a manager? Steven saw the obvious benefits and understood some of the changes he would need to make to his leadership style but I could tell, it hadn’t fully sinked in.

So here we were, less than 3 months in the transition and Steven wasn’t as chipper as he used to be…

  • Me: “Hey, Steven. You look tired. How are you doing?”
  • Steven: “I’m OK… I’m tired… [silence] The transition is killing me!”
  • Me: “How so?” [I asked anticipating what he would tell me next]
  • Steven: “The team is having a blast and I can see their performance has increased compared to the past but I don’t think I can cope with this new approach”
  • Me: “You seemed so excited about the transition when we started. What changed?”
  • Steven: “I now realize what you meant when you talked about changing my leadership style and my role. I’m still up to the challenge but my boss is totally clueless about all of this”
  • Me: “What do you mean? Haven’t you brought him in the loop from the beginning?”
  • Steven: “Yes. Yes, I have but that’s not the problem. The team’s performance increase is directly linked to the new approach they have been using and the fact that I leave them a lot of autonomy but my boss still asks me to behave like I used to – like he manages his team today. That’s where it hurts the most. I can pretty much deal with everything else but I feel like I’m stuck between a rock and a hard place”

Unfortunately, we (as consultants) do not do such a good job at highlighting this fact before we begin a transition. We work closely with the teams to help them adopt better methods and practices, to increase their overall performance by allowing them to be self-organized. We work on getting the teams to a highly performing level. Then we go get executive sponsorship to secure the initiative (and the budget) and make sure we get support to handle difficult issues but what about the people in the middle?

We develop training programs for Agile managers and we support them with organizational coaching but we don’t do such a good job at telling them upfront how much pressure they will be under once the transition begins. How much their role is likely to change and their leadership style needs to be adapted to the new reality.

For those who haven’t yet have felt the pressure, here are some examples of what to expect:

  • You may be willing to trust your team and let them self-organize but is your boss in agreement with this new approach? Will he be as involved (micro-managing) in your activities as he used to be? And more importantly, will he be expecting you to be as involved with your team as you used to be?
  • You may be willing to tolerate mistakes in order to increase your team’s learning and with a strategic perspective to increase long term performance but will you hear about your inabilities to control your team during your next performance review?
  • You already produce status reports, dashboards, emails and others information to keep everyone (including your boss) informed of what is going on in your unit. Will you need to translate everything that the Agile team is producing to fit the traditional reporting mechanisms? Can you challenge what information is currently being produced to ensure it does bring value to people?
  • You expect your team members to handle the details of their activities and you believe in actually seeing (touching, feeling) the end results while your management team expects you to assess progress using Gantt charts. Do you need to educate your entire organization to the new approach? Does the fact that you are adopting Agile make you the evangelist for the entire organization?

Obviously, I don’t mean to scare anyone – especially the managers – with regards to adopting Agile. The approach has a lot of merit and value for many organizations but in order to help with adoption, coaches and consultants need to pay attention to the people in the middle and help them find their new place, otherwise we are very likely to find serious resistance and potential failure of such initiatives – nobody likes to be stuck between a rock and a hard place…

Self motivation – Alessia’s story

A few weeks ago I referred to Daniel Pink’s book (Drive: The Surprising Truth About What Motivates Us) to show how autonomy, mastery, and purpose greatly impact people’s motivation and how we can use these dimensions to help in an Agile transition.

Today’s post is about Alessia and her painting.

Alessia is a happy 9 year old girl. She is self motivated when it comes to painting. She always:

  • gets up on time for her Saturday morning classes;
  • is anxious to go to her classes;
  • is learning quickly and
  • does very nice work.

If you have young children, you certainly already know how difficult it is to get them to do something they don’t want to do – pick up their clothes, get up on time, hang their towel after their shower, etc. But when kids are self-motivated, things are completely different. Don’t you find?

Grown-ups aren’t much different. When people are told to do things or are assigned tasks, the quality of the work can’t be as optimal as when THEY decide to do it. Not only isn’t the quality as good but the amount of energy required to deliver the task is much higher than if the individual wanted to do it in the first place.

Granted, relying on self-motivation requires people managers to come up with ways to make the tasks interesting or fun, or they can also rely on the concept of Autonomy (or self-organized teams) which is so strongly emphasized with Agile.

Needless to say, if kids can self-organize and be self-motivated, so can grown-ups. All they need is the right environment to do so.

I am proud of my daughter :)

Don’t worry Giordano, daddy will write a post about you too ;)

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